Dear BTR Group Members
Please see below the minutes of our second AGM held at the Look Out yesterday evening.
As the outgoing Chairman can I thank you all for support through the previous couple of years in making this group a very special group of talented, dedicated and fun to be with runners.
Best wishes to you all for the future.
BERKSHIRE TRAIL RUNNERS SECOND AGM
MINUTES OF 2ND AGM MEETING
DATE: 1900 hours 17th May 2019 at The Look Out
PRESENT
Phil Mason
Hannah Litten
Vicky Caiger-Roberts
Matija
Patrick K
Robin Mills
Paul Ackling.
Pam
Annie
Kate Ackling
Isabella Stocker
Fiona Joyce
Hugh Smith
Karen Thomas
Louise - Waddington Brown
Katherine Simpson
APOLOGIES
Patrick L
Charlie Macklin
Nick Hatton
Rochelle Bell
Steve B
Aiden Allan
Ester Sandiford
Tom Wilson Ben Thompson
Remainder of the Group not present
Chairpersons opening Statement
Hugh welcomed everyone to the meeting and then thanked the outgoing committee and all members for their support throughout his tenure as Chairman.
Minutes from the previous AGM held on the Friday 11/05/18
The following members were voted into the following appointments.
Karen Thomas – Chairman (Subsequently changed to Hugh by committee vote)
Pam Baker – Secretary
Patrick Kerry – Communications & Social
Kathryn Simpson – Treasurer
To open a bank account to handle club fee and costs.
To start £15 annual fees for all members to cover club costs. However new members will be given 1-month FOC to decide if the club is right for them.
Upgrade the website to allow greater flexibility, searchability and appearance.
Continue Facebook as an open group to continue to attract new members.
Drop the PAR-Q (Physical Activity Readiness Questionnaire) as this is now covered by the “Run Together” sign up process with its inclusive disclaimers. It is vital that all members use our Run Together page before every run. This can be done via our “Book a Run” link on our website.
Passed as read by a unanimous vote
BTR New Committee
Chairman:
Patrick Kerry
Club secretary:
Karen Thomas as an interim Secretary whilst the Chairman sources a permanent post holder.
Treasurer:
Katharine Simpson will remain in post
Communications and Media:
Patrick Kerry will continue to carry out this role until an alternative arises.
Social secretary:
Katy Ackling
DBS Verifier:
Robin Mills
Welfare Officer:
Annie Thompson
Membership Secretary:
Vikki Roberts-Caiger
Coach
Vikki Roberts-Caiger
Run Leader Coordinator:
Robin Mills
Run and Talk Secretary:
Rochelle
All committee members were voted in by a unanimous vote.
Bank Account Update:
A full brief on our accounts was available for all to read.
Our current balance stands at £365.55
English Athletics Affiliation:
English Athletics Affiliation – Hugh gave a brief on how this works and what we get as a group for the affiliation – it costs £100 a year plus an additional £15.00 per member – there are also other prerequisites that will be made of the group.
It was voted that the group did not wish to go down the EA route and would prefer to remain a social running group.
Vikki suggested that we put some information on the trail running association on the website to highlight that if you join the Trail Running Association you will get race discounts and race insurance.
Club Constitution Update:
The Constitution will require to be resigned by the new committee.
The Constitution to be updated to include that the Chairman post should be rotated each year.
Run & Talk Brief:
Fiona Joyce gave a briefing on the Run and Talk scheme which the group would like to adopt which is aimed at encouraging those with mental health issues to run and improve their mental wellbeing.
Isabella and Katie have said they would also be interested in assisting with Run and talk
Run Leaders Update
The Run Leader Rota will now be handed over to Robin to coordinate.
11 Run Leaders at the moment.
Hugh also requested that the group fund the qualification of two further run leaders this was agreed by the group.
The two run leaders selected for the course were Fiona Joyce and Isabella Stocker.
AOB
Patrick discussed some variations to run location and the possibility of some fun pub to pub runs, he will publish details on this as each event is looked at.
Patrick reminded everyone that if they want a T Shirts then they should add their name to the list on the website forum awe need a minimum of 20 shirts per order.
Patrick Kerry and Pam discussed club membership with the group who then agreed that annual membership remain at £15 and anyone joining for the second 6 months of the year should pay £8.
Isabella asked that group to investigate technical training sessions, which Vikki will look at and publish details.
Pam has suggested a couch to 5k trail run programme for new runners, this was agreed and may be combined with a group that Katie already runs to ease the run leader burden.
